Motion No. 1 – Dues Mailing Content and Deadlines

Moved that:

For the calendar year 2019:

 

  1. The annual dues mailing will be sent to members on or before February 20, 2019. Email will be the primary method for delivering the 2019 dues notices.

 

  1. The deadline for dues payments will be Tuesday, March 22, 2019.

 

  1. The Membership Chair and Membership Secretary will make reasonable and diligent efforts to contact members who have not paid their annual dues by the deadline.

 

  1. The Fee Schedule sets forth Late Fees that will apply to annual dues paid after 11:59 p.m. on March 22, 2019. Members will be directed to include the late fee if their payments are delinquent. Member will not be granted access to the pool or tennis courts until all late fees have been paid.

 

  1. Notice of termination of membership status will be sent by registered mail to members who have not paid their annual dues in full plus all appropriate late fees by 11:59 p.m. on April 5, 2019. Such termination will become effective as of 5:00 p.m. Eastern Standard Time on April 26, 2019 if dues and membership reinstatement fees are not received before that time.

 

  1. The Membership Chair shall have the power, upon his or her discretion, to waive late fees for members who are out of town, who are sick, or who present evidence of other legitimate hardships provided the member has made such request of the Membership Chair prior to the March 22, 2019 deadline. The Membership Chair shall have the sole discretion to extend the termination date of any delinquent member who has presented a reasonable explanation for such delinquency. The Membership Chair and the President will have the authority to make installment payment arrangements with any member who makes such request based upon financial hardship; in such cases final installments should be received before June 30, 2019.

 

  1. The club will require members to pay annual dues through an online payment system or to make alternate arrangements as detailed in the dues notice. The Membership Secretary will send one or more notices to members providing details for online payment.

 

  1. Information for the upcoming season, including schedule of activities, roster of current Board members, and updated Rules and Regulations will be posted on the Little Falls Swimming Club website no later than five (5) days after the dues notice are sent.

 

Motion No. 2 – Handyman Fees

Moved that:

For the calendar year 2019:

 

1) The Handyman Fee set forth in the Fee Schedule will be billed to all Active members, regardless of age. Senior Limited Use Pass holders (SLUP) are exempt from the Handyman Fee. Members who provide at least three (3) hours work on one of the two Handyman Days, or other services deemed equivalent by the Board, shall have their choice of (a) reimbursement of the Handyman fee, or (b) $75 worth of guest passes. The club may also offer Student Service Learning (SSL) credit to interested volunteers in lieu of reimbursement of the Handyman Fee and guest passes. Non-members may volunteer and receive SSL hours if desired.

 

Motion No. 3 – Guest Policies

Moved that:

For the calendar year 2019:

 

  1. Daily Guests – Members may bring Daily Guests to the club subject to the Rules and Regulations. The Daily Guest Fees are set forth in the Fee Schedule. No Guest Fee will apply to guests 3 years old or younger. As specified in the Rules & Regulations, a “visit” shall extend from the time the guest is registered by the host member until the Pool closes that day. Daily Guest Passes may be purchased online or at the front desk.

 

  1. House Guests – The club will offer members House Guest passes subject to the Rules and Regulations. The House Guest Fees are set forth in the Fee Schedule.

 

  1. Senior Limited Use Pass (SLUP) – This Program is no longer available as a choice and is only available to those who initially registered to participate in the program the years it was offered. Subject to the rules and restriction in paragraph 5 below, the Board approves a special Senior Limited Use Guest Pass available to members who are 60 years of age or older, choose inactive status, and, purchased the Senior Limited Use Guest Pass in the immediately preceding year. The annual cost to participate in this program is the Senior Limited Use Guest Pass Fee plus payment of the applicable Inactive Member Dues in each case as set forth in the Fee Schedule. For clarification no Handyman fee will be charged.

 

  1. Senior Emeritus Pass (SEP) – Subject to the rules and restriction in paragraph 5 below, the Board approves a special Senior Emeritus Pass available to members of the club who are 55 years of age or older, resigned from the club on or after January 1, 2013, and, purchased the Senior Emeritus Pass in the year of their actual resignation and each subsequent year. The annual cost to participate in this program is the Senior Emeritus Pass Fee as set forth in the Fee Schedule. For clarification no Handyman fee will be charged.

 

  1. The following rules and restrictions apply to the Senior Limited Use Passes and Senior Emeritus Passes:
  1. Eligibility is subject to the same household and residence restrictions as apply to other members.
  2. Participants may take part in early-bird swim, morning aerobics classes and specials events without restriction and taking part in such events will not count as a guest pass redemption.

iii. A SEP member is allowed 20 visits per season.

  1. A SEP Member can purchase up to 10 guest passes per season which do not convey to the following year.
  2. The guest passes can be used by the member, co-residing family member or guest.
  3. A single guest pass can be used on a weekday or a weekend
  4. A SEP Member can participate in early bird swim at no extra cost
  5. Participants need not be accompanied by an active member, and may bring his or her own guests to the pool by purchasing a regular guest pass.

 

  1. End of Season Guest Passes – The Board approves issuing an End of Season Guest Pass to no more than 100 families on the current club application waiting list. Offers will begin at the top of the waiting list and proceed down the list until the desired number of End of Season Guest Passes has been purchased. The End of Season Guest Pass is valid for usage of the pool only from Saturday, July 27 through and including Closing Day, Sunday September 9. The End of Season Guest Pass Fee is set forth in the Fee Schedule. To support the local neighborhood school fundraising efforts, the board may provide (free of charge) up to four additional End of Season Guest Passes to the Westbrook Elementary School PTA or Friends of Westbrook Elementary School for maintaining community relations and use of its parking lot and facilities.

 

  1. Guest fees for guests of current Board members and their families are waived. Board members receive free admission to all adult socials. For clarification, Board member spouses and partners do not receive free admission to social events where an admission fee applies.

 

  1. Special End of Season Swim Team Privileges – Children of families on the waiting list who are offered and pay for End of Season Guest Passes may participate on the club’s swim and dive teams. All fees specific to the teams will need to be paid in addition to the purchase and payment for the End of Season Guest Passes; these fees will not be waived and are not refundable if the child chooses not to participate after the fee has been paid. In order to participate, such End of Season Guests must recognize and respect that access to the pool before July 28, 2019 is limited to sanctioned swim and dive team events including practice, meets, pep rallies and team events. All guest privileges may be suspended or revoked by the Membership Chair if a participating family member abuses these special team access privileges and the End of Season Guest privileges may be revoked for repetitive abuses. The Swim and Dive Liaison, Swim and Dive Reps and coaches will determine which events and meets are available to End of Season Guests.

 

  1. Full Season Guest Pass — For the 2019 Season and to help ongoing evaluation of LFSC facilities utilization, the Board approves issuing a Full Season Guest Pass to families on the Wait List. The number of Full Season Guest Passes will be equal to the number of inactive members plus no more than 65 additional families. Full Season Guest Passes will first be offered to any adjoining and confronting houses who are on the Wait List and then subsequent offers will begin at the top of the waiting list and proceed down the list until the desired number of Full Season Guest Passes has been purchased. Accepting an offer of a Full Season Guest Pass is NOT an offer of Membership and does NOT carry year-over-year.

 

Motion No. 4 – Inactive Fees

For the calendar year 2019:

 

  1. The club will grant inactive status to members who demonstrate a good reason for electing such status. The Inactive Fee is set forth in the Fee Schedule.

 

Motion No. 5 – Pool Operating Dates and Hours

Moved that:

For the calendar year 2019:

 

  1. The Pool will open for the season on Saturday, May 25, 2019. Hours that it will be open for members use are as follows:

 

From opening day through Friday, June 14

Monday – Thursday     1:00 p.m. to 8:30 p.m.

Friday             1:00 p.m. to 9:00 p.m.

Saturday         10:00 a.m. to 9:00 p.m.

Sunday         11:00 a.m. to 8:30 p.m.

 

From Saturday, June 15 through Sunday, September 1

Monday – Friday    11:00 a.m. to 9:00 p.m.

Saturday        10:00 a.m. to 9:00 p.m.

Sunday        11:00 am.m to 9:00 p.m.

 

From Tuesday, September 3 through Closing Day

Monday – Thursday     1:00 p.m. to 8:30 p.m.

Friday             1:00 p.m. to 9:00 p.m.

Saturday         10:00 a.m. to 9:00 p.m.

Sunday         11:00 a.m. to 8:30 p.m.

 

  1. The pool will close at 6:00 p.m. on Thursday, July 4, 2019.

 

  1. The pool will be open at the dates and times below for Early Bird Swim. Early Bird Swim is for lap swimming only and only those aged 16 and older will be admitted. No Daily Guests will be admitted during Early Bird Swim.

 

Dates Hours Days of the Week
Monday June 17 – Friday July 26 6:30a.m. – 8:00am Monday – Friday only
Monday July 29 – Friday August 30 6:30a.m. – 8:30am Monday – Friday only

 

  1. The pool will be open from 11:00 a.m. until 8:30 p.m. on Monday, September 2, 2019.

 

  1. The Pool will close for the season at 5:00 p.m. on Sunday, September 8, 2019.

 

  1. Special pool opening and closing times (for swim meets, adult parties, etc.) will be communicated to members through the list-serv, club website and bulletin board postings.

 

 

 

Motion No. 6 – Handyman Days

Moved that:

For the calendar year 2019:

 

  1. Handyman Days will be scheduled from 9 a.m. to 2 p.m. on
  1. April 27, 2019
  2. May 11, 2019

 

In case of inclement weather the make-up dates will be from 9 a.m. to 2 p.m. on date TBD.

 

Members who wish to have their children under the age of 16 participate in the handyman days must have those children be accompanied and supervised by an adult.

 

Motion No. 7 – Tentative Schedule for Adult Parties

Moved that:

For the calendar year 2019:

 

  1. The Board tentatively schedules night-time adult parties for the following dates:
  1. Friday, May 24, 2019,
  2. Saturday, June 22, 2019, and
  3. Saturday, July 20, 2019.

 

  1. The pool may be closed early at the pool manager’s discretion to accommodate the Adult Parties. In such instances, notice will be provided at least 48 hours in advance via the list-serve, club website and bulletin board.

 

 

 

Motion No. 8 – Board Meeting Schedule

For the calendar year 2019:

Moved that:

 

  1. The Board will meet on the second Wednesday of each month, at 7:30 p.m., with the exception of August when there will be no scheduled board meeting. The June and July meetings will be held at the Pool, weather permitting. Members are invited to attend all meetings; there will be a special effort to invite members to attend the June meeting. The June and July meetings will be moved to the 2nd Thursday of the month due to swim team events.

 

Meeting Dates

 

Date Host Address
March 13 Geoff Egnal 5121 Newport Avenue
April 10 Claire Slabaugh 4807 Newport Avenue
May 8 Andrea Kiernan 5018 Malden Drive
June 12 David Cutitta Pool
July 10 Cathy Stocker Pool
September 11 Joe Matal 5109 Westridge Road
October 9 Mike Adlin 4600 Dalton Road
November 13 Tony Higgins 5015 Malden Road
December 11 John Crupi 4806 Westway Drive

 

 

 

Motion No. 9 – Swim & Dive Team Reps

Moved that:

For the calendar year 2019:

 

  1. The Board appoints the following individuals as Little Falls Swimming Club’s representatives to the Montgomery County Swim League:
  1. Claire Slabaugh
  2. Maureen Kramer

 

  1. The Board appoints the following individuals as Little Falls Swimming Club’s representatives to the Montgomery County Dive League:
  1. Maren Matal
  2. Amy Cropp

 

 

 

Motion No. 10 – Returned Check Charge

Moved that:

For the calendar year 2019:

 

  1. The Club shall assess a Returned Check Fee as set forth in the Fee Schedule on any member or other payer whose check is returned by the payer’s bank for insufficient funds, stop payment, or any other reason.

 

Motion No. 11 – Retention of Professional Services

Moved that:

For the calendar year 2019:

 

  1. The Club has hired Linda Karson to assist the Treasurer with implementing and overseeing the Club’s annual finances.

 

  1. Linda Karson shall be reimbursed for her services at a rate of $40 per hour.

 

Motion No. 12 – Application Fee

Moved that:

For the calendar year 2019:

 

  1. The Application Fee is set forth in the Fee Schedule must be paid at the time of a candidate’s application for membership.

 

  1. The application fee is one-time, non-refundable fee paid to the club to process the application, maintain the candidate’s status on the club’s waiting list, and provide periodic updates to the candidate about waiting list status.

 

  1. The Membership Chair will provide all applicants on the waiting list with an annual status update, as soon as practical, following the admission of new members.

 

Motion No. 13 – Officer and Committee Chairs

Moved that:

For the calendar year 2019:

 

  1. The club’s officers are:

 

President Cathy Stocker
Vice President Mike Adlin
Secretary Joe Matal
Treasurer Geoff Egnal
Assistant Treasurer Steve Volkers

 

  1. The club’s committee chairs are:

 

Committee Chair Co-Chair
Operations David Cutitta
Membership Claire Slabaugh
Communications Cynthia Morton
Buildings & Grounds Tony Higgins
Tennis David Cutitta
Social Andrea Kiernan John Crupi
Community Liaison Cynthia Morton
Administrators
Administrator Linda Karson
Bethesda Aquatics Chuck Montrie
Bethesda Aquatics Teri Tomlin

 

Motion No. 14 – Fee Schedule

Moved that:

For the calendar year 2019:

 

  1. The following Fee Schedule will apply:

 

Late Fees

Postmark or electronic date:

on/after March 23 and before/on April 5, 2019            $100

on/after April 6, and on/before April 25, 2019            $250

on/after 5 p.m. April 26, 2019                        Membership revoked

 

Initiation Fee (when offered full membership)                 $150

 

Online Convenience Fee (per transaction)                    N/A

 

Handyman Fee                                $75

 

Daily Guest Fee                                $5

 

Summer House Guest                             $150

(caregiver, nanny, exchange student, etc.) (full season)

 

Senior Limited Use Pass (SLUP)                        $305

 

Senior Emeritus Pass Legacy (status before 10/2015)            $165

 

Senior Emeritus Pass                                $305

 

End of Season Guest Pass                            $250

 

Full Season Guest Pass                            $975

 

Inactive Member Dues                            $175

 

Returned Check Fee                                $25

 

Application Fee                                $60

 

Motion No. 15 – Share Price

Moved that:

For the calendar year 2019:

 

  1. The share price for a new member to purchase a membership interest in the club will remain at $3,000.